room

Outlook 2016: Remove Duplicate entries in Room Finder

In Outlook 2016 some users may noticed dual entries in the Room List:

The room list behavior that we see  in Outlook is by design. When we  use a Room List  for a meeting, it is stored in the  Most Recently Used entries in the registry. When we create a new meeting, we will see this MRU entry in the top of the Room Lists . The same Room List will be seen again in the drop down which is accessed from the Exchange Server/ Online.

To prevent the duplicate entries seen in the Room List, create the below registry entry with blank data to disable the  Most Recently Used  Room List in Outlook.

Path: HKEY_CURRENT_USER\SOFTWARE\Microsoft\Office\16.0\Outlook\Preferences

Key: RoomFinderRecentRooms
Key: RoomFinderRecentRoomList

If these entry already exist just empty the values.

After Outlook Restart:

 Only single instance of the rooms list now showing! 🙂

Office365: List Your Business Can’t Live Without

When you have a lot of conference rooms, equipment or special rooms mailboxes it is hard to list or find available free rooms during a particular time slot. Luckily, Office365 and Outlook 2013/2016 have a special feature called ‘Room Lists’, which enable you to find and schedule  a room quickly based on availability and offer suggestions during room reservation.

In simple terms Room List work  as distribution groups for conference or other types of rooms.

Use PowerShell to login to Office365:

Create a room list:

Add rooms to a list:

Check what Room Lists you have:

Check what conference rooms are part of a particular room list:

Extending the Booking days for Conference Room Calendar (Resource)

By default Office365 limits Resource booking days to just 180 days. The maximum days it can be booked for 1080 days.

I like to make resource booking days 1 year from the day of making the reservation/ appointment. Now instead of visiting each calendar and making the change, powershell can help us out.

Happy Booking!

Assign a Room Mailbox Permissions

If we want to check the detail information of the room mailbox schedule or change the permission level of the Calendar permission.  We should do the following steps:

  •  Add a user as a full permission to the room mailbox via PowerShell:

    Assign Permission Add-MailboxPermission -Identity “[email protected]” -User “[email protected]” -AccessRights Fullaccess -InheritanceType All

  • Open room mailbox with OWA
  • Login to user who have the full permission of room mailbox by using OWA.
  • Click on “your alias” at top right corner and select room mailbox
  • When the OWA open room mailbox, we can click on “calendar” -> Share -> “Share this calendar”  and select the share permission. Then, we can select the person and send the announcement email.

On the Client Side the user will be able to the see the only if they have permissions. If no permissions are assigned it will give a warning saying it is unable to connect. This will go away once the permissions are set right!

  1. Open OWA (Outlook Web apps) by opening http://mail.office365.com
  2. Calendar – > My Calendars  -> open “other Calendars” ,then input the alias of the Room-mailbox

Microsoft Article: Create A New Room Mailbox